Export your Power BI reports as PDF documents

Power BI supports exporting your reports as a PDF file, which makes it even more accessible to everyone within your company and audience. It also makes it more convenient when archiving yearly reports. We'll show you how you can do this in just a few clicks. 

In this article

  1. Export to PDF from Power BI Desktop
  2. Export to PDF or PowerPoint from the Power BI Service

Depending on whether you use Power BI Desktop or Power BI service (cloud), there are different methods of achieving this. Since the Zebra BI visuals have been certified by Microsoft in February 2020, you don't have to fear if our visuals will be exported along with your reports and you can also export them directly as a PowerPoint presentation.

  

Watch a video tutorial how to export your reports as PDF documents.

 

1. Export to PDF from Power BI Desktop

To create a PDF document from Power BI Desktop, simply navigate to  File > Export > Export to PDF menu item:

 

A progress notification will keep you updated with the progress of the file exporting. Depending on your hardware, this can take a couple of minutes. A PDF document will be generated, containing all the pages from your Power BI report, but any hidden pages in your reports will not be exported to the PDF.

  

The quality of the generated PDF is excellent. For example, you can compare a sample published Power BI report and compare it to its PDF export here

 

2. Export to PDF or PowerPoint from the Power BI Service (cloud)

To export to PDF or PowerPoint from the Power BI service, simply open your report, click  Export and choose your preferred export format:

   

You will be prompted with multiple choices about your export. Here you can customize values, decide if you want your PDF file to include hidden report tabs and, if you are interested in only one particular page, export only the page you are currently on.

For more details about exporting the PDF file, especially from the cloud service, you can visit this page. Enjoy creating your reports!

 

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